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General Rules:-
3. Discipline Rules:-
i. Students should keep sitting inside the classroom during the intervals and changes over. They must not loiter on the verandah nor make noise except discussion in a low pitch during the leisure hours.
ii. They must not tamper with the electrical fittings and other installations. They must not break the furniture and tear furnishings of the college.
iii. They should not disfigure the walls, benches, ceilings and blackboards by scribbling on them in ink or crayons. They should not spit on the walls and urinate at places other than the specific urinals.
iv. Students are required to keep their bicycles and motorcycles in the respective stands. Keeping vehicles on the college corridors and riding motorcycles beyond the specified point will be seriously viewed.
v. Students must not get themselves involved in any activities not permitted by the Principal inside the College campus.
vi. Any misconduct, violence and disobedience shown to fellow students and staff will be treated as breach of discipline.
vii. Any breach of discipline will be seriously viewed and anybody found guilty may be punished to any extent including fines and/or expulsion from the college.
4. Scholarship and Assistance Rules:
i. The college provides Post-matric Scholarship for the SC & ST students and Bidi Scholarship for the wards of bidi workers through a website called www.prerana.com. The students are required to get registered online and get the benefit as per the instructions.
ii. Free studentship and Half-free studentship is also granted to deserving students on the basis of merit and poverty on due application when invited.
iii. 50% concession on bus fares to native places of the students as recorded in the admission register to allow him/her to meet his/her parents during holidays. Daily commuters can not avail the said concession.
iv. 50% concession on rail travels to native places during vacations and for purposes of attending interviews, study tours organized by college. Such concessions can be availed by mail/express trains for a distance over 500 kilometres.
Examination Rules
1. College Examination Rules:-
i. The Principal shall notify for the following examinations for different classes:
Class Examination Month
+2 I Year Half-Yearly November/December
Yearly February-March
+2 II Year Test November/December
+3 Traditional Test November/December
+3 CBCS Internal (20%) March/September
Annual (80%) June/December
ii. The question papers of the above examinations shall bear 75/100 (seventy-five/one hundred) marks for each paper/subject. The pattern of these questions shall resemble the pattern followed in the concerned H.S./University examinations.
iii. Besides these, the students shall appear at least 5 (five) monthly tests of 30 (thirty) marks each. The procedure of the test and the pattern of questions to be followed in these tests shall be decided by the concerned teachers.
iv. It is obligatory for each student to appear at these examinations to obtain progress grades. If not appeared, he/she shall be fined at the rate fixed by the Staff Council with a provision to appear at a token test. In order to be exempted from the fines, the student should have to produce supporting evidence along with an application to the Principal.
v. student must secure 20% of marks in the qualifying examination and 25% marks in at least 3 (three) monthly tests taken together in order to be promoted to the next higher class or to be sent up for the Council/University Examinations. Students adopting unfair means shall be severely penalized.
2. Council Examination Rules:
i. After completion of two years course the students shall appear in the Higher Secondary Examination in the month of March.
ii. There shall be three compulsory papers and six optional papers and one extra optional (not obligatory) carrying 100 marks.
iii. The passing score is 30% in theory papers and 40% in practical papers. An aggregate of 35% must be secured for successful completion of the course.
iv. A student securing marks between 35% and 49% shall be awarded 3rd Division, 50% to 59% Second Division and 60% and above for award of 1st Division.
v. If a candidate secures any excess marks in the extra optional subjects other than the pass marks, this shall be added to the aggregate marks for award of division and distinction.
3. Degree Examination Rules:
(Effective for students admitted to First Year of +3 Courses during 2014-15 and afterwards, For U. G. Mahavidyalaya, Khamar)
i. The Bachelors Degree in Arts will be awarded to those who will have completed three Academic Years of Studies and passed in the First, Second and Final University Examinations.
ii. A candidate shall be admitted to the I Year Degree Course in this College if he has passed the +2 Examination (Any Stream) as per the prescribed procedure adopted at SAMS.
iii. Admission to the second and third year course shall be completed within two weeks of the reopening of the college without waiting for the publication of the results of their previous examinations. In case any student fails to do so, he/she will get admission with a payment of late fees.
iv. A student not appeared in the degree examination due to shortage of attendance may be admitted to the same year in the next session provided seats are available on the basis of highest marks in the CHSE examination.
v. In no case the admission will stretch beyond 31st December of the respective year.
vii. Change of combination of subjects will be allowed by the Principal till thirty days after the last date of admission into the First Year Course.
viii. Any registered student of the University may be allowed to appear in the University examinations only if s/he has offered a regular course of study for the entire academic year and has cleared the Examination of the previous year.
ix. In order to clear an examination the candidate has to secure a minimum of 30% marks in each subject. He will, however, pass the same if s/he secures a minimum of 36% of marks in the aggregate. As previous, a minimum of 45% of marks will be required for getting II Class Honours and a 50% aggregate to get distinction.
x. In case of absence in any paper or failing to secure a minimum of 30% marks in any subject, a candidate will be allowed to appear in those subjects in not more than two chances immediately following that examination for which he was first registered to clear the back papers.
xi. If a student fails to clear any examination s/he will be allowed to appear in all the papers provided his marks secured in the previous examination stand cancelled or he fails to clear the examination for the second time and wishes to take a subsequent chance within 5 years of first registration to First year degree examination.
xii. One can make up the deficiency of pass marks in the aggregate by offering one or more papers from the courses of any year in maximum two subsequent chances only following the Final examination but within 5 years of first registration to I Year Degree Course.
xiii. Improvement of marks in the Hons. Papers, if required, can be done in two subsequence chances after the completion of the Degree within 5 years of first registration to First year degree examination.
xiv. A student shall attend 75% of lectures and tutorials taken separately during one academic year. Condonations if any may be granted by the college upto 15%.
xv. A candidate may drop Honours as subject to be offered in the Examination and adopt Pass course only in that subject at the time of submitting his application for the First Examination or earlier.
xvi. The result of the three year B.A. Degree Examination and the classes to be awarded shall be determined on the basis of the combined result of First, Second and Final Examination taken together. The candidate shall receive suitable diploma as a testimonial of his/her success.
xvii. The students admitted in the 2016 batch are required to consult the website of the Utkal University for the Regulations and the Examination rules.
Library Rules
1. General Rules:-
i. The members of the staff, the students and persons specially permitted by the Principal may use the Library.
ii. The Library opens at 10.00 a.m. and closes at 4.00 p.m., but all transactions for students is limited to be done by 2.30 p.m. After 2.30 p.m., the staff shall usually do their maintenance and office work.
iii. The library remains closed on most of the Sundays and other authorised holidays. However, the Library is kept open during the vacations to allow users use it to a limited extent.
2. Borrowing Rules:
i. Books will be issued to the borrowers by presentation followed by verification of Identity-cum-Library Cards. The Library Card must be presented by the borrower personally. Cards not renewed in time may not be presented for borrowing books.
ii. Every borrower must examine the condition of the book before it is issued to him/her. Any mutilation of the book must be brought to the notice of the librarian at the time of borrowing. The borrower will be fined the cost of the book for any mutilation found at the time of returning of the book.
iii. Books must be returned within the time specified for the borrower failing which further issue of the books shall be stopped and Re.0.50p.per day must be charged as fine.
iv. In case the returning date is either a holiday or the borrower remains absent due to some work allowed by the Principal, the next working day will be treated as the date of returning.
v. Proper care should be taken while returning the book as it was issued. Any kind of marking on the margin, removal of pages, plates, disfiguring, putting one’s signature, dog-earing the upper flaps, licking the pages, etc. leading to the damage of the books shall be liable to the replacement of the book.
vi. Prohibited books, loose periodicals, reference books, etc. are not issued to the borrowers.
vii. Strict silence must be maintained inside the reading room and the library. Any reported deliberate breach of this rule will be seriously viewed and the person may not be allowed to enter the library again. He may be severely penalised for any sort of breach of discipline.
viii. Gossiping, eaves-teasing, smoking, loitering in and around the library is also strictly prohibited and any such reported cases will be treated as breach of discipline and may be severely penalised.
ix. The following is the maximum number of books that may be issued to various users of the library:
(a) Members of the Teaching Staff: 15 Each
(b) Librarian: 5 Each
(c) Demonstrators & PET: 3 Each
(d) Clerks: 3 Each
(e) Lib. Attendant: 2 Each
(f) Assistants, Peons & Other Staff: 1 Each
(g) Hons. Students: 4 Each
(h) Pass Students: 3 Each
(i) +2 Students: 1 Each
(j) Other users permitted by Principal: 1 Each
x. The time allowed for the borrowers for retaining the Library books is as follows:
(a) Members of the Teaching Staff: 1 month
(b) Other Members of the Staff: 15 days
(d) Students 15 days
xi. Text books of one discipline can not be issued to students belonging to a different discipline. However, this can be issued with written permission from the principal with recommendation from the concerned head.
xii. A book once issued to the borrower may be reissued to him in the proper procedure only with the permission of the officer-in-charge of Library.
xiii. Magazines may be issued to staff members for a period of 15 days only and failing to return the magazines in time will lead to seizure of further issue. Only three magazines can be issued to the teaching staff and two to the other staff.
xiv. Any book lost, damaged or defaced by the borrower must be replaced by him/her. If the lost book is one of the set or series, and volumes cannot be obtained singly, the whole series must be replaced by the borrower. If the book is rare and irreplaceable, the borrower will be asked to pay three times the present price of the book without any relaxation.
xv. In case the present price is not ascertained from reliable sources, the borrower will pay an amount as fixed by the Principal.
xvi. None is allowed to enter the library room with his/her personal books, bags or umbrellas.
xvii.Text books may be borrowed by deserving students on the basis of their inability to purchase them due to poverty. They should apply stating their requirements at the beginning of the session with a copy of the income certificate of their parents attached with the application to the professor-in-charge, Library.
xviii.The books will be issued to them for the session with recommendations from the subject teachers after careful scrutiny and returned soon after the Test Examination is over.
ixx. Borrowers leaving the institution before their Annual Test Examination or discontinuing their studies must return the books and obtain No Dues Certificate from the librarian. In the case of failure to be promoted to the next higher class or sent up for the Examination, the borrower should surrender the book soon after the declaration of the results.
Students’ Welfare Systems
1. Students’ Welfare Committee: There shall be a Students’ Welfare Committee in the College to look after insurance of the students and reimbursement of recovery from insurance company in case of a premature death of a certain student on the roll.
The bursars, a senior member of the staff as convener and another member of the staff as associate shall constitute the committee.
2. Students’ Information System: This system works through the guidance of a senior faculty and the Librarian of the college. The students desirous of getting information regarding career counseling, courses offered by various national and international educational organizations, various competitions, employment opportunities, etc. The system can be accessed at any time between 10.00 a.m. to 4.00 p.m. in all working days.
3. Grievances Redressal Cell: The Grievances Cell shall constitute of a senior staff member as the convener and some other members of the teaching staff. They shall devise a suitable method to record the grievances of the Staff, the Students and the Guardians.
The members of the Cell may devise a suitable time and date at least in a month and sit to resolve the grievances thus recorded and intimate the outcome to the aggrieved party.
It obligatory for the Cell to report all such decisions to the Principal for further action.
4. The Proctorial System of the college is introduced to develop intimate relationship between the student community and the teachers for timely guidance and advice in academic and other matters. Under this system a batch of 30 students shall be entrusted in the charge of a proctor usually nominated from among the teaching staff.
The proctor shall meet the students under his charge at dates and places fixed previously and hear all their grievances and advise them accordingly to take the necessary steps for their convenience. He also shall look after their academic needs and other matters. He shall contact the guardians of the students if necessary and functions as a liaison officers between the students and the Principal.
The Proctor shall report to the Principal about any breach of discipline by the students in his group and seek disciplinary measures to be taken by competent authority.
As a corollary to the proctorial system, the guardians shall be called to a meeting annually twice to discuss upon various issues related to the academic performance and the moral conduct of their wards. Suggestions shall be invited from the guardians about the improvisation of the present system of fees and fines to be taken from the students.
5. The Anti-ragging Cell of the college is constituted under the order by the Hon’ble Supreme Court of India with special reference to SLP No. 24295 of 2006 consisting of a few senior faculty members. The cell shall be assisted by an Anti-ragging Squad consisting of members from the teaching staff, non-teaching staff and two students. The squad shall be watchful and report about ragging prevalent in any form on campus. The Cell shall decide upon the nature of steps to be taken in case any such incident takes place.
6. The Equal Opportunity Cell of the college shall ensure equal opportunity among the students on the basis of gender, caste and social status through a cell, It will consist of two senior teachers.
7. The Placement Cell of the college shall look after the matter of identifying the public and private institutions who will offer placement of the students after they pass out. The cell shall also make the list of the students to be placed by the government and corporate agencies
The College Union Rules
There shall be separate Societies and Associations for the +2 and Degree students in order to provide them fora for their extra-curricular activities.
i) Membership to various societies and associations is confined to the bonafied students of the college.
ii) All the associations and societies shall function through an elected executive office bearer of their own and their programmes require the prior approval of the Principal.
iii) There shall be annual elections to the Executive Body of each associations and societies at the expenses of these associations and societies in a manner decided upon by the Principal in consultation with the Union Advisor and the Vice president, +2 Cultural Association.
iv) The Executive shall prepare the Budget and Programmes for the year and submit the same to the Principal for approval.
v) The Principal shall retain 25% of the total amount collected from the students for Associations and Societies to meet contingencies and to acquire permanent assets for the college.
vi) The Budget for the Associations and Societies shall be prepared on the rest of the amount and if the expenditure exceeds the budget, the office bearers of the said Associations and Societies shall bear it personally.
The College Union:
1. The Executive Committee of the College Union shall consist of the following members:
i) The President
ii) The Vice President
iii) The General Secretary
iv) The Assistant Secretary
v) Class Representatives from each class
2. The function of the Executive Committee shall be
i) to prepare the Union Budget for the session
ii) to draw up programme for the Union activities for the session
iii) to organize debates, competitions, discussions and such other cultural activities
iv) to approve all accounts maintained by the Secretary
3. The first Executive Committee shall be called within fifteen days after the Office Bearers assume their office. Any other meetings shall normally be called as and when required.
4. 75% of the members of the Executive Committee shall comprise the quorum.
5. Such meetings shall be presided by the President or, in the absence of the President, the Vice President. The President shall be responsible for maintaining order among the members. He shall interpret all the rules and motions to the members in the meeting and his ruling shall be considered final except when he requests the Union Advisor to interpret any rule and/or give ruling over any motion, in which case the ruling of the Advisor shall be considered final and binding.
6. The Vice President shall assist the President in all matters of the Union and shall assume all rights and duties of the President if the later is absent.
7. The Secretary shall serve the notice for each meeting to all the members at least 48 hours prior to the commencement of the meeting. He shall obtain permission from the Principal for holding such meetings.
8. The Secretary shall keep the minutes of the meeting and get the signature of all the members present in the meeting. He must communicate a copy of the minute to the Principal within two days of the meeting through the Advisor, Students’ Union.
9. The Secretary shall be in charge of all expenditure and maintain accounts of the Union and the stock book with the prior approval of the Executive Committee. He must submit the vouchers of all such expenditure countersigned by the Advisor in the office of the Principal for payment.
10. The Assistant Secretary shall assist the Secretary in discharge of the latter’s duties and in the absence of the Secretary shall perform all his functions.
11. The Union Advisor and Associate Advisors shall remain present in all the meetings of the Students’ Union to represent the Principal to observe all the proceedings of such meetings. The President may request the Advisor (and in his absence, the Associate Advisor) to interpret any rules and give rulings on any matter left undecided by the members themselves. The decision of the Advisor, when so refereed to, shall be final and binding. The President may also request him to explain the scope and effect of any motion or amendment taken by the Executive Committee.
Associations other than the Students’ Union:-
1. The following associations other than the College Union shall function in the college:
i) Cultural Associations for +2 & +3
ii) Dramatic Associations for +2 & +3
iii) Day Scholars’ Associations for +2 & +3
iv) Athletic Associations for +2 & +3
v) Science Society for +2 Science Students
2. All the students are members of their respective associations except the boarders who are usually excluded from being members to the Day-scholars’ Associations.
3. The students subscribe to the associations annually and budget to each association is also prepared annually.
4. Though the Secretaries to each association are elected every year, in case a post lies vacant, the Principal can nominate any student to work as secretary to the same office.
5. The Principal nominates Vice Presidents to each of the association from among the teaching staff who preside over all meetings of the associations and countersign all vouchers presented for expenditure. They shall remain as custodians to all properties owned by the Associations.
6. The Secretaries shall convene the meetings, prepare Annual Reports in consultation with the Vice Presidents, keep accounts, submit vouchers duly countersigned by the Vice President. The Joint Secretaries shall do all these works in the absence of the Secretaries.
7. All the Associations have the following Executive Committee:
i) The Vice President (for all Associations except D.S.A.)
ii) or the Censor (for DSA only)
iii) The P.E.T. (for the Athletic Association only)
iv) The Secretary
v) Asst. Secretary
vi) Respective Class Representatives
8. The function of the Cultural Associations shall be to organize Debates, Speech Competitions, Song Competitions, Essay Competitions in Oriya and English, Quiz Competitions and invite eminent personalities to the campus for delivering extra-mural lectures. The Associations shall award prizes and certificates of merit to the winners.
9. The function of the Dramatic Associations shall be to organize annual drama and inter-class one-act play competitions.
10. The function of the Day-scholars’ Associations shall be to take up activities like sight-seeing tours, excursions, etc. so as to foster spirit of fellowship and co-operation among all day-scholars of the college.
11. The function of the Athletic Association shall be to promote games and athletic spirit among the students by organizing inter-class competitions of various sports and games, Annual Athletic Meets and sponsoring students to various inter-college, Council and University sports events.
12. The Science Society shall organize debates, quiz competitions and extra-mural lectures to foster scientific inquisitiveness among its members.
13. The decision of the Principal in allowing all such activities on campus is final and not negotiable.
Nomination:-
1. Any bona fide (regular, full-time) student of the College who confirms to the following criteria shall have the right to file a nomination, failing which, his nomination may be summarily rejected.
a) The student must have taken admission into the +3 classes (or readmitted, as the case may be) if contesting for the posts to the College Union and into +2 classes (or re-admitted, as the case may be) for the posts to the +2 Cultural Associations and into +2 Science Classes if contesting for the Secretary, Science Society.
b) He must have paid tuition fees up to September, 2016.
c) He must have attended more than 75% of the total classes held in the current session. The percentage of attendance will be determined by computing his attendance in all subjects taken together. No relaxation shall be granted if the candidate produces Medical Certificate.
d) He/she must have complete dissociation from any political party.
e) He must not have a previous criminal record, i.e., he should not have been tried and/or convicted of any criminal offence or misdemeanor. He should not have been a subject to any disciplinary action by the college authorities.
f) For the post of Vice President, College Union and all Asst. Secretaries of the Union/Associations/ Society, only non-final year students shall be eligible.
g) A candidate can be a proposer or a seconder for any office other than the one s/he is contesting.
2. A nomination can be filed on the due date (vide Election Notice) in the prescribed proforma which can be had from the Office of the Principal on payment of Rs.200/- only.
3. A student can contest for one post only, however, if s/he so desires, s/he can file more than one copy of the nomination by obtaining the form in the prescribed process.
4. The nomination shall contain all the details as demanded by its contents, esp. the post contesting for, the name of the candidate in BLOCK letters and the date of filing the nomination, etc. and must be signed by the proposer, the seconder and the candidate himself before the Advisor, Students’ Union and signed by him unless which the nomination will be rejected summarily.
5. The nomination paper, duly filled in and signed must be put into a sealed box kept in the Office. No nomination shall be accepted after 12 Noon on the stipulated day.
Scrutiny of Nominations-
1. Nomination so received shall be scrutinized by members of the Teaching Staff entrusted for the work on the day specified in the notification.
2. The Nomination shall be rejected due to the following lapses in the nomination paper:-
a) If the paper is incomplete in any respect.
b) If the paper contains any wrong information.
c) If it is vitiated by any error, even if it is an error of spelling.
d) If it lacks in signatures of any of the persons concerned.
3. A candidate or one authorized agent of the candidate shall be allowed to remain present during the scrutiny.
4. A list of the valid nominations shall be notified after the scrutiny is over.
5. Written objection, if any, to the result of the scrutiny by the candidate may be given to the Chairman of the Jury of Appeal within half an hour after the scrutiny is over.
6. The Chairman of the scrutiny committee shall deliver the judgment on the spot which shall be final and binding.
Withdrawal of Nomination-
1. A candidate seeking withdrawal of his nomination can do so through a written application to be given in person to the Advisor within the stipulated time, i.e., from 2 P.M. to 4 P.M. on the specified day for withdrawal.
2. The final list of contestants to different offices (after withdrawal) shall be notified by 5 P.M. on the specified day for withdrawal.
What I Stand for Meeting-
Such a meeting shall be arranged for the contesting candidates to impress upon their voters.
Polling of Votes-
1. A student, whose name appears on the Rolls specially prepared for the election containing class-wise list of names of the students, their Roll Numbers and a space for putting their signature to record their casting of votes, shall be allowed to caste his vote only if he produces his identity card at the time of election for confirmation of his bona fides.
2. The polling shall be conducted by means of secret ballot as per the time table already notified. They shall be issued ballot papers signed by the Presiding Officer only after they have put their signature on the Roll kept with the Presiding Officers.
3. They shall caste their votes in a secret chamber by using a rubber stamp in a manner that
a) The stamp shall not overlap any space provided for voting.
b) They shall express their choice for one candidate only for any particular office.
c) They shall fold the ballot paper vertically and then horizontally and then put it in to the box to avoid its rejection.
4. The door of the polling station shall be closed fifteen minutes before the end of polling, i.e., 2 P.M. on the polling day. No candidate shall be allowed to enter into the Polling Stations after the warning bell is given at 1.45 P.M.
5. The candidates are entitled to appoint one agent for each booth to watch the conduct of the election.
Counting of Votes-
1. Counting shall begin at 2.00 P.M. in separate halls for the Union and the Cultural Association.
2. The agents appointed by the candidates shall ensure that the seals on the ballot boxes are put in their presence, and after the polling are opened in front of them before the counting.
3. The candidate obtaining the highest number of valid votes shall be declared elected.
4. In case of a tie of votes the winner shall be determined by a lot in a manner of picking up one among the identical folded slips of paper containing the names of those candidates on the tie.
5. Written objection, if any, shall be entertained only within half an hour after the counting of votes is over.
6. A list of the successful candidates shall be notified immediately after the counting is over.
Code of Conduct-
1. No candidate shall indulge in, nor shall abet any activity, which may aggravate existing differences, create mutual hatred or cause tension between any groups of students.
2. Criticism of other candidates shall confine to policies only; in no way it should extend to the private life of the candidates.
3. Appeal on the ground of caste and communal feelings for securing votes should not be included in the propaganda.
4. ‘Corrupt practices’, such as bribing, intimidation and impersonation of voters, canvassing within 100 meters of the polling station, transporting the voters to the polling station, etc. should be considered as election offences. Hence, the candidates should abstain from them.
5. Candidates should use handmade posters (to be displayed on the outer wall of the college compound only) instead of using printed push cards, posters and pamphlets.
6. Candidates are not allowed to hold public meetings, processions and propaganda through loud speakers.
7. Candidates or their supporters are not allowed to deface or destroy any property on the college campus which will lead to recovery of the same jointly from the candidates contesting in the election.
8. On the day of the polling, the candidates should co-operate the polling personnel to ensure peaceful and orderly polling and allow the voters to exercise their franchise without being subjected to any pressure or obstruction.
9. The candidates are not allowed to distribute any handouts or propaganda materials and eatables or drinks on the day of polling except plain water.
10. Excepting the voters, no one shall enter the polling station without a valid pass/letter of authority from the college authorities.
11. Violation of the above codes of conduct shall lead to cancellation of candidature and/or elected post of a candidate and the college authorities shall take appropriate disciplinary action against such a violator.
12. In addition to this above mentioned code of conduct certain provisions of the Indian Penal Code 1860 (Section 153-A and Chapter IX-A ‘Offices Related to Election’) may also be applicable to the Students’ Elections.
Election-related expenditure and financial accountability-
1. The maximum permitted expenditure per candidate shall be determined by the Jury of Appeal. It shall not exceed the limit specified by the Supreme Court of India.
2. Each candidate shall submit complete and self-certified accounts of his expenses to the college authorities within two weeks of the declaration of result.
3. The election of the candidate will be nullified in the event of any non-compliance or in the event of any excessive expenditure.
4. The candidates are advised to utilize funds raised through voluntary contributions from the student body only.
Vacancies of the Office:
1. The office bearers shall hold the offices for the entire session unless
2. they cease to be students of the college, or
i. Voluntarily resign in writing addressed to the principal, or
ii. Removed by a vote of no-confidence motion passed by more than 50% of the members of the Executive Committee present by means of a process devised by the principal, or
iii. Cease to function as office-bearer on the date fixed for the collection of fees (without fine) anticipating his/her final examination.
3. In case of the situation mentioned above, the Vice President and (or) the Asst. Secretary or Secretaries shall succeed the President and the Secretary. In case the same situation lingers for the Vice President and (or) the Asst. Secretaries the Principal shall nominate a suitable candidate for the rest of the session to carry on the Union activities.
4. The Principal is the final authority to interpret any of the above procedure or rules which shall be binding on every member of the Union and the elected office bearers.